SPEND MONEY
How do I enter bills in Xero?

How to Enter Bills in Xero — A Simple Guide for Small Business Owners 

Keeping track of your expenses isn’t the most exciting part of running a business, but it matters. Good records mean lower accounting fees at year end — and that’s a real saving.

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IRD requires you to keep copies of all receipts for income tax purposes. The easiest way to do this is to take a photo and upload it to Xero as you go.

Entering invoices as bills

For invoices you receive from suppliers, enter them as a Bill in Xero:

Go to Purchases → Bills → Enter a Bill. Enter the supplier name, invoice date, invoice number, and the details from the invoice. Click Approve to post it to the ledger.

Attaching receipts​

For smaller receipts (like a hardware store run), the easiest approach is to attach them directly in the Bank Reconciliation screen. Click Add Details next to the transaction, and you can upload or drag and drop the receipt from your computer.

This keeps everything in one place and makes year-end much smoother.